WINDY CITY PEFORMS
Chicago's fastest growing professional theatre and performing arts school is seeking a permanent OPERATIONS MANAGER.
The successful candidate will be enthusiastic, passionate, competent arts manager with a wide variety of skills and experiences.
AREAS OF RESPONSIBILITY:
- CONTRACTS: Manage and distribute contracts for the Company - teachers, performers, technicians and artists.
- PAYROLL & VENDOR PAYMENTS: Process bi-weekly office staff paychecks, and payments for a variety of other personnel who work as independent contractors.
- BASIC BOOKKEEPING: Including regular use of Quickbooks Online. Will be working extensively with reports (P & L, Budget v. Actual, Balance Sheets and Payroll reports).
- FACILITIES: Manage the upkeep of the facilities (Studio A and the Playhouse), including working with Production Manager on upkeep of equipment; supervising cleaning crew, and managing volunteers who help with some of these functions. Order building supplies.
- ENROLLMENT / REGISTRATION: Oversee the registration of over 1500 students every year in our COnservatory - Youth Company, Teen Company, KidStage, Schoolsites and youth/teens in Mainstage shows.
- MARKETING: Assist with basic marketing functions like upkeep of lists, distribution of postcards and posters, updating website, and writing press releases. Also, compile information for playbills.
- BOX OFFICE: Manage the box office set-up, daily functions, and respond to customers with inquiriies about tickets. Schedule volunteer house managers and ushers.
- OFFICE MANAGEMENT: Create and implement procedures, workflow, filing and other systems that help our small but growing office staff function efficiently and successfully. Order office supplies. Process incoming mail.
- TECHNOLOGY & COMMUNICATIONS: Manage the office technology, including making decisions about hardware and software, coordinate phone routing and voicemail collection.
- OTHER DUTIES: Other duties that support the work of the Artistic Director, Associate Dean and Associate Artistic Director; other duties that contribute to the growth of the organization.
To be considered, you must...
- Have a degree in arts administration, business, education or a related field.
- Have at least 3 years' successful experience in a commercial or non-profit performing arts environment (can include internships); prefer someone with knowledge of theatre production.
- Have a strong understanding of the "business" of theatre.
- Be available to work on-site at least 4 days per week. Offices are located in Jefferson Park, just steps from the Blue Line
- Be available for occasional evening or weekend work, when needed.
- Pass a background and reference check.
- Be an exceptional communicator - attention to detail and proofreading in written business communications, and caring, personable in verbal communication with constituents like parents, patrons and artists.
- Have a great sense of humor.
- Be a creative, passionate, positive contributor to previous workplace(s), and have an optimistic point of view about hard work and problem-solving.
To be considered, please send letter of interest and resume to: firstname.lastname@example.org (ATTN Jerry R Soria-Foust, Artistic Director & Dean)