Program Coordinator: Orchestra and Chamber Music Programs

Submitted by mnocedal on Thu, 09/28/2017 - 3:51pm

Program Coordinator: Orchestra and Chamber Music Programs


Reports to:   President

Salary:          Commensurate with Experience, $30,000-$32,000

Hours:          Full-time work with regular weekend hours and occasional evenings, Exempt position




  • Act as first point of contact for questions and requests for information from members and the public

  • Assist as primary communications contact among Orchestra, Chamber Music, Summer Programs students, families, faculty, and staff

  • Update and assist in maintaining classical program calendars and information on Program webpages

  • Communicate with Marketing/Communication/PR/Development staff to provide input into marketing and development materials such as brochures, newsletters, concert programs, and press releases, to meet marketing and development goals

  • Cultivate and nurture relationships with faculty, private teachers and school music directors   


  • Develop concert programs for all Orchestra, Chamber Music, Summer Program events

  • Arrange for transportation of all equipment and music to concert locations and back, including moving equipment if necessary

  • Act as stage manager for 20+ concerts, soirees, and master classes annually

  • Manage volunteers on tasks related to concerts and performance classes

  • Manage a team of work study students on office projects and in the maintenance of the equipment and music library inventories


  • Arrange for students to receive music by providing or posting music to be performed on the Member Page for student access

  • Digital editing of master/performance classes, chamber performances

  • Utilize Microsoft Access/Google Docs to maintain an accurate record of student/faculty attendance; follow up with delinquent students

  • Assist in developing calendars/schedules, recruiting students for MYAC Summer Programs

  • Schedule and proctor all orchestra seating auditions

  • Assist in coordinating MYAC Named Merit and I Solisti Scholarship applications

  • Work with accounting team to complete monthly faculty payroll

  • Assist in securing groups and organizing logistics for paid chamber ensemble gigs

  • Assist in the organization of the Chicago Double Reed Festival, Chicago Bass Festival and Chicago Viola Festival

  • Assist in organizing the Walgreens Concerto Competition and Discover Chamber Music Competition

  • Coordinate the competition application processes for chamber music groups

  • Work with the President and Directors to assist with organizing and supervising tours


  • Represent MYA Conservatory at events






·         Music, business or marketing-related degree or equivalent professional qualifications: BA required

·         Organization and planning

·         Adaptability, innovation, judgment

·         Personable and able to work within a customer service framework

·         Ability and willingness to complete a job no matter what or how long it takes

·         Excellent written and verbal communication skills

·         Leadership and consensus building skills

·         Must be a “self-starter”

·         Experience with Microsoft Office (Word, Excel, Access) required

·         Understanding and use of technology for recording concerts, digitizing to hard drive, creating DVD/CD

·         Familiarity with social media platforms (Facebook, YouTube, LinkedIn, Twitter, Instagram)

·         Must be able to lift and move equipment (music stands, chairs, percussion, amplifiers, etc.) if needed

·         Five-day work weeks include Saturdays (weekly rehearsals) and Sundays (concerts, when needed) with flex time  



·         Management, administrative and strategic planning experience with a proven track record in developing and administrating a community music program experience preferred

·         Knowledge of classical orchestra/chamber music and music education fields

·         Familiarity with HTML and photo-editing software preferred


MYA Conservatory offers a full benefit package including three weeks (fifteen 8 hour days) of Paid Time Off per year plus one day per year of employment, health insurance (employer pays 75%), disability insurance, life insurance, retirement (matching 3% after 1 year), RTA Train Pass Program and is an equal opportunity employer.


To Apply: Please email letter of interest, resume/cv, and salary requirements to NO TELEPHONE CALLS ACCEPTED.  Applications will be reviewed as soon as letter, resume and salary requirement are received.


Contact Information
Contact Name: 
Allan Dennis