Experienced Business Manager

This is a part-time position (10-15 hours/week), reporting to the Executive Director and embodying the back office of Fulcrum Point New Music Project. The Business Manager is responsible for handling independently the day-to-day business affairs of the organization that include but are not limited to:

  • Accounting & financial affairs (primarily reporting to the Treasurer of the Board): includes employing the customary book-keeping services for record-keeping, check depositing & check cutting, and processing musician checks on time for the productions while coordinating with the musician union manager. Additionally, handling other production related expenditures or settlements and filing annual reports with the Secretary of State of Illinois and Illinois Attorney General.
  • Drafting of annual operating budget under the direction of the ED and the Treasurer and monitoring the cash flow forecast on a year round basis.
  • Monitoring & fulfilling all tax filing obligations including employee withheld taxes, company IL-941 Tax return, plus ensuring necessary documentation are submitted in compliance with 501 C3 status requirements.
  • Coordinating and facilitating the annual audit with help from ED.
  • Arranging necessary insurance coverage for Director’s & general public liabilities.
  • Assisting the Marketing Director with annual appeal mailings.
  • Negotiating the independent artist contracts with help from ED.
  • Maintaining the functionality of the office by monitoring and ordering office supplies with the help of the ED.
  • Provide on-site audience development support during public performances.
  • Office administrative duties.
  • Assist Marketing Director in archiving files of promotional materials, reviews, program notes and other concert relevant materials.

 

PROGRAMMING

  •  Work with the Artistic Director on devising the program budget.
  • Monitor program budget.
  • Negotiate with venues on dates & contract.
  • Coordinate stage management of programs with the venue.
  • Arrange musicians’ travel as necessary.
  • Negotiate musicians’ wages with arts unions as necessary.

 

CONCERT PRODUCTION

  • Coordinate production schedule with venue
  • Hire stage manager or assume stage manager role for performance
  • Coordinate dressing room assignments
  • Coordinate production equipment & supplies (lighting, percussion rentals etc.)
  • Coordinate production schedule with venue
  • Coordinate post-concert reception with caterers/sponsors

 

DAY OF CONCERT

  • See that production schedule is implemented.
  • Coordinate backstage catering.
  • Check dressing rooms.
  • Coordinate with box office to resolve any issues & determine seating assignments for special guests, etc.
  • See that sound engineer has pre & post-concert music.
  • Coordinate with front of house personnel on concert schedule, assignments, and concert information.
  • Check that caterers have arrived on time for post-concert reception.
  • Check on lobby setup for any additional displays or materials.
  • Check on setup of the room for post-concert discussion.
  • Distribute musician checks.
Requirements
Skills & Qualifications: 
  • Must have experience in business management.
  • Must have extensive budgetary experience
  • Must have relevant experience at a nonprofit.
  • Experience in both business and production management is preferred.
  • Demonstrated ability to create and maintain organized budgets and finances.
  • Knowledge of the tax and filing requirements associated with a nonprofit.
  • We require that you have knowledge of Microsoft Office Suites, Google Drive, Dropbox, and Gmail.
  • We require someone who will communicate courteously, consistently, and thoughtfully.
  • Experience with Quickbooks is a plus
To Apply: 

Please send in your resume and cover letter to the email anna@fulcrumpoint.org. Put “Business Manager Applicant" in the subject line. This is a part-time job (10-15 hours per week) and will require office hours at Fulcrum Point’s loop location. We will be in touch with qualified applicants when we are able. You can learn more about us at fulcrumpoint.org.

Contact Information
Contact Name: 
Anna Munzesheimer
Contact Email: 
Contact Phone Number: 
312-726-3846