Requisition Number: JR00493
Division / Dept. / Unit: Collections & Access / Preservation / Digitization
Reports to: Head of Digitization
Work Schedule: 37.5 hours per week; Monday - Friday, 8:30 a.m. - 5:00 p.m.
Under the Direction of the Head of Digitization, and in collaboration with other Library Units, the Digitization Manager oversees and directs the operations of the Preservation Department’s Digitization Unit to create digital collections that preserve and enhance access to the University of Chicago Library collections.
The Digitization Manager is responsible for all daily lab operations, workflows and activities to convert a wide range of paper-based and media collections to digital formats from general and special collections; oversees production for concurrent projects, providing quality assurance for all operations, and ensuring standards and best practices are followed; and plays a key role, working with the Head of Digitization, in developing procedures, designing new workflows, and identifying and testing tools and software to increase the Unit’s capabilities to address current and new needs.
Performs the daily operations of the Digitization Unit (50%):
- Plans and directs the work of multiple in-house and vendor projects and activities to meet departmental and Library goals and priorities
- Hires, trains, and supervises full-time, student, grant staff, and interns on all activities of materials preparation, image capture, creation and management of master and derivative files, and quality control
- Ensures that digital conversion of paper-based and media materials is accomplished following established standards for creation of digital preservation masters and local guidelines for ingest into preservation repositories and interface systems
- Develops project timelines and ensures annual production goals are met
- Monitors, evaluates and improves workflows and procedures for production efficiency and quality
- Develops and implements a quality assurance program for all Unit operations
- Creates training materials; provides and maintains technical and procedural documentation
- Performs and maintains workflows to share files with external repositories that support expanded access to users
Technical Development & Support (30%):
- Provides basic technical support for the Unit’s imaging and processing equipment and software
- Identifies, tests and recommends useful commercial and open source software for image capture and file processing; implements new hardware and software into production workflows
- Develops methods and procedures, and works with digital library partners and developers to automate and improve activities and production workflows
- Incorporates databases, scripts and image processing utilities to enhance workflows
- Keeps abreast of digital initiatives, emerging standards, projects and activities on a regional, national and international level
Planning and Collaboration (20%):
- Plans and meets annual goals of the Digitization Unit
- Monitors and documents use of resources, compiles cost and production data and analyzes statistics for annual reports, budgets and planning purposes
- Compiles digital requirements, and provides cost and production estimates for specialty orders, new projects, and workflows for new services
- Collaborates with other departments and staff that support the complete life cycle for digital collections
- Collaborates with Preservation Department supervisors on preservation treatment actions for materials in digitization workflows
- Participates as a member of the Library’s Digital Collections Working Group
Other Duties As Assigned.