Assistant, Office of the General Director | Lyric Opera of Chicago

Submitted by ttuckett on Thu, 07/26/2018 - 11:26am

Reports to:         Manager, Office of the General Director

Status:                Part-time, Non-exempt

Duration:            Seasonal, September 2018-May 2019

Hours:                 9:00am-3:00pm (occasional evenings and weekends may be required)

 

Lyric Opera of Chicago's Assistant to the Office of the General Director will provide administrative support to the Manager and assist in the coordination of activities and functions for the Office of the General Director.

 

DUTIES AND RESPONSIBILITIES:

  • Demonstrate leadership in accordance with Lyric's mission and vision.
  • Provide administrative support to the Manager of the Office of the General Director and efficiently execute on a broad variety of administrative tasks including:
    • managing an extremely active and dynamic calendar of appointments
    • tracking and completing expense reports
    • composing and preparing correspondence that is sometimes confidential
    • compiling documents for travel-related meetings
    • assistance in preparing materials for committee meetings
    • assist in special functions of the Office of the General Director, including opening night performances, lectures, and similar events
  • Work closely and effectively with the Manager to keep the office well-informed of upcoming commitments and responsibilities, and initiating follow ups appropriately
  • Prioritize conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures
  • As the business evolves, so may this role. These duties may change as Lyric's leadership identifies the need at any time.

WORK CONDITIONS:

  • Ability to occasionally work evening or weekend functions, deployments or performances.
  • Sitting for extended periods of time.
  • Ability to operate a computer keyboard, mouse, and to handle other office equipment.
Requirements
Skills & Qualifications: 

KNOWLEDGE AND SKILLS:

  • Bachelor's Degree from an accredited college or university in business or equivalent experience
  • At least 2 years of administrative office experience preferred
  • At least one year arts management experience preferred
  • Demonstrated professional skills:
    • Absolute and unquestionable confidentiality with the Manager and General Director
    • Impervious to gossip (never instigating or receiving)
    • Outstanding communication skills with the ability to connect with an audience irrespective of size, seniority, demographic or native language
    • Tact and skill to deal with wide range of personalities, seniority and individual quirks
    • Exemplary written and verbal communication skills to execute on behalf of either Manager or General Director
    • Bias toward action: positive sense of urgency
    • A make-it-happen attitude that supports an entrepreneurial and opportunistic environment
    • Ability to work and think independently in small and larger teams
    • Working knowledge of our business; a student of the industry
  • Demonstrated technical skills:
    • Master of the MS suite of products
    • CRM expertise (Tessitura a strong plus)
    • Ability to work and think independently, a motivated self-starter who also works well in a larger team
To Apply: 

Please send your resume and cover letter to jobs@lyricopera.org denoting position of interest.