Administrative/Executive Assistant

Description:

Dzine Studio, Inc. is seeking a fine art Administrative/Executive Assistant to assist the artist, Carlos Rolón. Must be available to begin on Monday, February 13, 2019. It's a full-time W2, Monday - Friday, 9am - 5pm position. 

Responsibilities:

Studio/Office:

  • Work directly with artist as well as studio staff to ensure open communication
  • Assist in the organization and planning and execution of exhibitions and special projects
  • Maintaining organization and cleanliness of studio and office space
  • In charge of all studio scheduling, shipping, travel booking, and maintaining studio and office supply inventory
  • Assist in in-studio photoshoots of artist’s works with assigned photographer

Administrative:

  • Manage daily calendar of appointments as well studio projects
  • Answer studio email, phone calls and other inquiries in a timely professional matter, while staying in contact with the artist on a daily basis
  • Liaison with galleries, museums, collectors, non-profits and special project contacts in the best interest of the artist and in a timely fashion
  • Handle contracts and payments with outside vendors in a professional and timely manner
  • Manage and assist with paperwork in regard to all exhibitions, installations, and special projects
  • Responsible for all bookkeeping, independent contractor payments, and project budget management; QuickBooks knowledge is a plus
  • Manage exhibition logistics; coordinate details for special projects with the artist and main studio fabricator.
  • Possible supervision of full or part time intern(s)/assistant(s)
  • Work with studio archivist to maintaininventory tracking andimage archive for works produced in the studio to include paintings and sculpture. Manage artist’s 20+ year archive of images
Requirements
Skills & Qualifications: 

Requirements:

  • Bachelors degree in Fine Art, Arts Administration, or similar field
  • Minimum 1 year full-time experience in a gallery, museum or fine art studio environment
  • Proficient with MAC OS and Microsoft Office suite
  • Must have leadership and comprehension skills necessary to work closely with artist, supporting artist’s priorities and vision
  • Excellent communication skills – both written and verbal. Ability to write artist statements, press release, bio, CV, website, etc.
  • Maintain strict confidentiality of highly sensitive financial, staff and personal information; exercise discretion and judgment in all situations.
  • Must be highly organized, detail oriented and possess strong communication skills, be polite, self motivated, and efficient
  • Work independently with strong prioritization skills, ability to problem solve issues that require the attention of the artist
  • Office management experience that has resulted in increased efficiency and productivity for previous workplaces
  • Demonstrates ability to work effectively and tactfully with gallerists, consultants, vendors and lenders
  • Ability to maintain composure under stressful conditions and handle complex problems with minimal supervision
  • Proficient with MAC OS and Microsoft Office suite
  • At times, need to be flexible to work late hours and available to answer questions after hours

Plus to have:

  • Interest and/or experience working in contemporary art
  • Working experience with Adobe Suite
  • Working experience with Quickbooks

COMPENSATION: Starting pay commensurate with experience.  

To Apply: 

Please send your resume and cover letter with the subject line ADMIN/EXECUTIVE ASSISTANT POSITION_YOUR NAME to info@dzinestudio.com

Contact Information
Contact Name: 
Chelsey
Contact Email: 
Administrative/Executive Assistant | Chicago Artists Resource

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