Academy Coordinator

ACADEMY COORDINATOR (6-month contract, renewable)


Red Clay Dance Company is excited to request applications for the Red Clay Dance Academy Coordinator position.

As an organization . . .“ we live to awaken "glocal" change through creating, performing and teaching African Diaspora inspired work--change that transforms cultural and socio-economic imbalances in our local and global community.”

This position will assist our Artistic Director/CEO in the management and expansion of our Academy. This role will also manage with specific projects/events as it relates to the Academy tasks including but not limited to, academy marketing, registration, student assessment tracking, parent/student communication, meeting/event management generating and tracking program quality, as well as reporting status of tasks and meeting critical deadlines.

Our Academy :

  • Serves approximately 30 families annually, supporting Chicago’s most marginalized communities.
  • Provides affordable tuition based after-school and Saturday dance training classes.
  • The home of the pre-professional Red Clay Dance Youth Ensemble.
  • Artist in Residence at Fuller Park.


Academy Operations

  • Manage all aspects of Academy operations.
  • Respond to Academy inquiries via phone, email or in person.
  • Maintain the cleanliness of the dance studio and storage closet.
  • Maintains confidentiality of all records and information.
  • Provide student services coverage, (i.e. first aid, calls home, appointments with administrators, copies needed)
  • Provide staff/teacher support as needed
  • Prepare reports tracking Academy sales/enrollment.
  • Assist CEEP Program Manager in documenting and tracking progress of student assessments and academy evaluations.
  • Works in partnership with the Youth Ensemble Director on recruitment and retention of new ensemble members.
  • Reports directly to Artistic Director/CEO.

Event Coordination

  • Assist with logistics for performances throughout the year including communications with families, ordering of costumes and supplies, and correspondence with our team of instructors and staff
  • Works in partnership with Artistic Director/CEO in the management of Academy performances
  • Works in partnership with the Program Manager in the development and facilitation of the Academy’s events, (i.e Academy Orientation, Open House, Bring a Friend to Class Week, Field trips, Fundraising, Red Star Parent Meetings)
  • Prepares letters, reminder calls to parents/students, and attends planning meetings as needed.
  • Assist Artistic Director/CEO with management of volunteers for events.

Marketing and Sales

  • Manage Academy registration.
  • Implementation of Academy marketing strategies, including advertising campaigns, content marketing, product and service positioning and other projects
  • Provide support in management and tracking of academy social media accounts.
  • Provide product/service support
  • Perform all data entry needed for Academy reporting.
  • Assist with live event marketing and management
  • Lead student retention and growth efforts.
Skills & Qualifications: 


The ideal candidate will have:

  • A personal passion for the performing arts and interest in dance education/administration.
  • Sales/Marketing experience.
  • Strong interest in researching new methods for youth development, dance education and community building.
  • The desire to be a team player, deeply engaged with all stakeholders and understand their diverse needs and interests.
  • Exceptional communication, public speaking, active listening, and interpersonal skills
  • Contagious excellence and professionalism.
  • Excellent organizational skills with sharp attention to details

The selected candidate should also demonstrate the following competencies:

  • Teamwork - Work effectively and productively with others to achieve extraordinary results.
  • Flexibility, Resiliency, and Problem- Solving Ability- Agile in responding to change with an ability to analyze, diagnose, and resolve problems.
  • Self-Management, Planning & Organizing- Uses logical, systematic, and orderly procedures to create plans, and manages time and priorities for themselves and their team, utilizing effective processes to make decisions, which lead to the achievement of objectives.


  • H.S Diploma
  • Proficiency with Microsoft Office Suite and data entry
  • Proficient in social media platforms
  • Available Monday-Thurdays (after 4:30pm) and Saturdays (10am-3pm)
  • Stage Management experience a plus


Job Type: Part- Time Contract, Renewable (approx. 20 hours/week, August 20, 2018- January 31, 2019)

Compensation: $800-$900/month, based on experience

To Apply: 

Please submit the following documents in a single PDF document to

Cover Letter, Resume , 2 References


Red Clay Dance Company is an Equal Opportunity Employer that values a diverse workforce. Employment is based upon personal capabilities and qualifications without discrimination based on race, color, religion, creed, sex, sexual orientation, national origin, age, disability, marital status, veteran status, citizenship status, or any other protected characteristic as established by law.

To Learn more about our Company and History please visit:

Contact Information
Contact Name: 
Vershawn Sanders-Ward
Contact Email: 
Contact Phone Number: